Section 212 - Duties of a Company Secretary

The duties of a Company Secretary include

(a) assisting the Board to comply with the constitution of the company and with any relevant enactment;

(b) keeping the books and records of the company;

(c) ensuring that the minutes of the meetings of the shareholders and the directors are properly recorded in the form required by this Act;

(d) preparing and issuing out notices in the name of the company;

(e) ensuring that the annual financial statements of the company are despatched to every person entitled to the statements as required by this Act;

(f) ensuring that all statutory forms and returns are duly filed with the Registrar;

(g) maintaining the statutory registers of the company;

(h) providing the Board with guidance as to the duties, responsibilities and powers of the Board and on the changes and development in the laws affecting the operation of companies;

(i) informing the Board of legislation relevant to or affecting meetings of shareholders and directors and their failure to comply with the legislation and reporting accordingly at any meeting; and

(j) advising the directors on their responsibilities as directors.