Section 330 - Documents to be delivered to Registrar by external company

(1) An external company which establishes a place of business in the country shall, within one month of the establishment of the place of business, deliver to the Registrar for registration

(a) a copy of the certificate of incorporation and where applicable a copy of the constitution, charter, statutes, regulations, memorandum and articles, or any other instrument constituting or defining the constitution of the company, in a language acceptable to the Registrar;

(b) a statement duly notarised in the jurisdiction of origin of the company giving the following particulars regarding the company:

(i) the name;

(ii) the nature of business or businesses or other main objects of the company, if any;

(iii) the present forename and surname and a former forename or surname, and the address and business occupation of one person or more persons, in this Act referred to as a local manager, authorised to manage the business of the company in the Republic;

(iv) if the company has shares, the number and nominal value of the authorised and issued shares, the amount paid up on the shares and the amount remaining payable on the shares distinguishing between the amounts paid and payable in cash and the amounts paid and payable otherwise than in cash;

(v) the address of the registered or principal office or website in the country of incorporation;

(vi) the address of the principal place of business in Ghana including an electronic mail address, digital address, the post office box number and the telephone contact; and

(vii) the name and address in Ghana of a person, in this Act referred to as a process agent, authorised by the company to accept service of process and other documents on behalf of the company; and

(c) a statement duly notarised in the jurisdiction of origin of the company giving the following particulars regarding the beneficial owners of the company:

(i) the full name and any former or alternate name;

(ii) the date and place of birth;

(iii) the telephone number;

(iv) the nationality and national identity number or passport number or any other appropriate identification;

(v) the residential and postal address;

(vi) the nature of the interest including the details of any legal, financial, security, debenture or informal arrangement giving rise to the beneficial ownership; and

(vii) a confirmation as to whether the beneficial owner is a politically exposed person; and

(d) the particulars, and copies, of the charges on the property of the company that are required to be delivered for registration in accordance with section 337, or, if there are no charges, a statement in the prescribed form to that effect.

(2) The Registrar shall register the documents in the register of external companies and publish the particulars contained in the statement referred to in paragraph (b) of subsection (1) in the Companies Bulletin.

(3) For the purposes of paragraphs (b) and (c) of subsection (1)

(a) in the case of a person usually known by a title different from the surname, the expression “surname” includes that title; and

(b) reference to a former name does not include,

(i) in the case of a person usually known by a title, the name by which that person was known before the succession to that title;

(ii) a name changed or disused before the person bearing the name attained the age of eighteen years, or changed or disused for a period of not less than twenty years; or

(iii) in the case of a married woman, the name by which she was known before the marriage.